IT Project Management

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SUBJECT: IT Project Management CODE: ITEC 3440 MARK: /25 TOPIC: ASSESSMENT: Group project NO: DUE DATE: 10 June 2021 NAME: __________________________ ID NO.: ________________________ CCQ Page 1 of 10 Community College of Qatar Instruction: – This project carries out 25% from your assessment mark. – This 25% assessment is a group project of 2-3 members (Random Selection). – Each Group MUST choose a different case study (i.e. Conflict is not allowed). Learning Outcomes At the end of this project, student would be able to: – Adapt project management practices to meet the needs of stakeholders from multiple sectors of the economy (i.e. consulting, government, arts, media, and charity organizations). – Apply project management knowledge, processes, lifecycle and the embodied concepts, tools and techniques in order to achieve project success – Interact with team and stakeholders in a professional manner, respecting differences, to ensure a collaborative project environment – Demonstrate effective organizational leadership and change skills for managing projects, project teams, and stakeholders – Demonstrate a strong working knowledge of ethics and professional responsibility Requirements: In this project you will essentially go through the stages of project management (i.e. Defining the project scope, Project time, project cost, human resources, project communications, project risk, and project procurement) for a case study you choose. You will be using the MS Project 2016 for the project. Your grade will be based on your analysis and quality of final report. – Writing format:  Font type: Times New Roman  Font size: 12  Paragraph spacing: 1.5  Paragraph alignment: Justify SUBJECT: IT Project Management CODE: ITEC 3440 MARK: /25 TOPIC: ASSESSMENT: Group project NO: DUE DATE: 10 June 2021 NAME: __________________________ ID NO.: ________________________ CCQ Page 2 of 10 Community College of Qatar PROJECT MANAGEMENT PLAN Version <1.0> VERSION HISTORY Provide information on how the development and distribution of the Project Management Plan was controlled and tracked. Use the table below to provide the version number, the author implementing the version, the date of the version, the name of the person approving the version, the date that particular version was approved, and a brief description of the reason for creating the revised version. Version # Implemented By Revision Date Approved By Approval Date Reason 1.0 CCQ Template Version 1: 10/06/21 Note to the Team Members This document is a template of a Project Management Plan document for a project. The template includes instructions to the students and fields that should be replaced with the values specific to the project. **Text and tables in black are provided as an examples. You may use or modified it as appropriate to a specific project. These are offered only as suggestions to assist in developing project documents; they are not mandatory formats. SUBJECT: IT Project Management CODE: ITEC 3440 MARK: /25 TOPIC: ASSESSMENT: Group project NO: DUE DATE: 10 June 2021 NAME: __________________________ ID NO.: ________________________ CCQ Page 3 of 10 Community College of Qatar TABLE OF CONTENTS 1 INTRODUCTION………………………………………………………………………………………………………………………4 1.1Purpose of Project Management Plan………………………………………………………………………………..4 2 EXECUTIVE SUMMARY OF PROJECT CHARTER…………………………………………………………………………..4 2.1Assumptions/Constraints ……………………………………………………………………………………………………..4 3 SCOPE MANAGEMENT ……………………………………………………………………………………………………………4 3.1Work Breakdown Structure ………………………………………………………………………………………………….4 3.2Deployment Plan …………………………………………………………………………………………………………………4 3.3Change Control Management …………………………………………………………………………………………..4 4 SCHEDULE/TIME MANAGEMENT ………………………………………………………………………………………………5 4.1Milestones…………………………………………………………………………………………………………………………….5 4.2Project Schedule………………………………………………………………………………………………………………….5 4.2.1 Dependencies………………………………………………………………………………………………………5 5 COST/BUDGET MANAGEMENT ………………………………………………………………………………………………..5 6 QUALITY MANAGEMENT …………………………………………………………………………………………………………5 7 HUMAN RESOURCE MANAGEMENT …………………………………………………………………………………………6 8 COMMUNICATIONS MANAGEMENT………………………………………………………………………………………..6 8.1Communication Matrix………………………………………………………………………………………………………..6 9 RISK MANAGEMENT ……………………………………………………………………………………………………………….6 9.1Risk Log…………………………………………………………………………………………………………………………………6 10 ISSUE MANAGEMENT………………………………………………………………………………………………………………6 10.1 Issue Log …………………………………………………………………………………………………………………….6 11 PROCUREMENT MANAGEMENT ……………………………………………………………………………………………….6 12 COMPLIANCE RELATED PLANNING………………………………………………………………………………………….6 APPENDIX A: PROJECT MANAGEMENT PLAN APPROVAL ……………………………………………………………… 7 APPENDIX B: REFERENCES …………………………………………………………………………………………………………… 8 APPENDIX C: KEY TERMS ……………………………………………………………………………………………………………. 9 APPENDIX D: SUMMARY OF SPENDING …………………………………………………………………………………….. 10 SUBJECT: IT Project Management CODE: ITEC 3440 MARK: /25 TOPIC: ASSESSMENT: Group project NO: DUE DATE: 10 June 2021 NAME: __________________________ ID NO.: ________________________ CCQ Page 4 of 10 Community College of Qatar Introduction Purpose of Project Management Plan [Provide the purpose of the project charter.] The intended audience of the PMP is all project stakeholders including the project sponsor, senior leadership and the project team. Executive Summary of Project Charter [Provide an executive summary of the approved project charter. Provide a reference to the approved Project Charter. Elaborate on any sections within the Project Charter that need further detail contained within the PMP.] Assumptions/Constraints [Insert summary of any changes from the project assumptions and/or constraints that were originally outlined in the project charter.] Scope Management [Insert the project’s scope management plan.] Work Breakdown Structure [Insert the project’s work breakdown structure.] Deployment Plan [Example: The project involves deploying an application to state health partners. This section would discuss the approach for rolling out the application to the end users, including conducting environment assessments, developing memorandums of understandings, hardware/software installation, data conversion.] Change Control Management [Example of Change Control: If a development server for your project is administered by another organization that is responsible for installing machine upgrades and there are scheduled outages that will impact your project schedule. Changes to the project will need to be made to deal with the potential impact of the scheduled outage.] SUBJECT: IT Project Management CODE: ITEC 3440 MARK: /25 TOPIC: ASSESSMENT: Group project NO: DUE DATE: 10 June 2021 NAME: __________________________ ID NO.: ________________________ CCQ Page 5 of 10 Community College of Qatar Schedule/Time Management [Example of schedule management approach: Establish a baseline within the first two weeks of the project and monitor progress against the baseline on a weekly basis. The Project Manager will be responsible for ensuring the project schedule is updated with the latest information and never more than three business days out of date. For variances on executive milestones greater than 10%, the project may choose to use guidance specified by Capital Planning and Investment Control (CPIC). See the Centers for Disease Control and Prevention (CDC) UP Project Schedule document for more guidance on project schedules and for Project Schedule templates.] Milestones The table below lists the milestones for this project, along with their estimated completion timeframe. Milestones Estimated Completion Timeframe [Insert milestone information (e.g., Project planned and authorized to proceed)] [Insert completion timeframe (e.g., Two weeks after project concept is approved)] [Add additional rows as necessary] Project Schedule [Insert the project’s schedule.] Dependencies [Insert the schedule/project dependencies (both internal and external).] Cost/Budget Management [Insert the project’s cost management plan.] Quality Management [Example: For an information system, controlling the consistency of screen layouts would include reviewing all screens to make sure they match the standards. Quality measures may be no bugs or defects for certain critical requirements, consistent screen layouts, or correctly calculating variables. Quality may be ensured through inspections, audits, formal testing and documentation of defects in a defect tracking system to ensure defects are fixed, retested SUBJECT: IT Project Management CODE: ITEC 3440 MARK: /25 TOPIC: ASSESSMENT: Group project NO: DUE DATE: 10 June 2021 NAME: __________________________ ID NO.: ________________________ CCQ Page 6 of 10 Community College of Qatar and closed. Some projects may choose to use a traceability matrix to determine if critical requirements have been met.] Human Resource Management [Insert the project’s human resource management plan.] Communications Management [Insert the project’s communication management plan.] Communication Matrix [Insert the project’s communication matrix.] Stakeholder Messages Vehicles Frequency Communicators Feedback Mechanisms Risk Management [Insert the project’s risk management plan.] Risk Log [The Risk Log is normally maintained as a separate document.] Issue Management [Insert the project’s issue management plan.] Issue Log [The Issue Log is normally maintained as a separate document.] Procurement Management [Example: This can include information such as ensuring project team members are assigned computers, how development and test servers are procured or can go into more detail and include an acquisition strategy that details how the project will be staffed] Compliance Related Planning [Insert a list of compliance related processes the project must adhere to] SUBJECT: IT Project Management CODE: ITEC 3440 MARK: /25 TOPIC: ASSESSMENT: Group project NO: DUE DATE: 10 June 2021 NAME: __________________________ ID NO.: ________________________ CCQ Page 7 of 10 Community College of Qatar Appendix A: Project Management Plan Approval The undersigned acknowledge they have reviewed the Project Management Plan and agree with the approach it presents. Changes to this Project Management Plan will be coordinated with and approved by the undersigned or their designated representatives. [List the individuals whose signatures are desired. Examples of such individuals are Business Steward, Project Manager or Project Sponsor. Add additional lines for signature as necessary. Although signatures are desired, they are not always required to move forward with the practices outlined within this document.] Signature: Date: Print Name: Title: Role: Signature: Date: Print Name: Title: Role: Signature: Date: Print Name: Title: Role: SUBJECT: IT Project Management CODE: ITEC 3440 MARK: /25 TOPIC: ASSESSMENT: Group project NO: DUE DATE: 10 June 2021 NAME: __________________________ ID NO.: ________________________ CCQ Page 8 of 10 Community College of Qatar APPENDIX B: REFERENCES [Insert the name, version number, description, and physical location of any documents referenced in this document. Add rows to the table as necessary.] The following table summarizes the documents referenced in this document. Document Name and Version Description Location [Provide description of the document] SUBJECT: IT Project Management CODE: ITEC 3440 MARK: /25 TOPIC: ASSESSMENT: Group project NO: DUE DATE: 10 June 2021 NAME: __________________________ ID NO.: ________________________ CCQ Page 9 of 10 Community College of Qatar APPENDIX C: KEY TERMS [Insert terms and definitions used in this document. Add rows to the table as necessary. Follow the link below to for definitions of project management terms and acronyms used in this and other documents. http://www2.cdc.gov/cdcup/library/other/help.htm The following table provides definitions for terms relevant to this document. Term Definition [Insert Term] [Provide definition of the term used in this document.] [Insert Term] [Provide definition of the term used in this document.] [Insert Term] [Provide definition of the term used in this document.] SUBJECT: IT Project Management CODE: ITEC 3440 MARK: /25 TOPIC: ASSESSMENT: Group project NO: DUE DATE: 10 June 2021 NAME: __________________________ ID NO.: ________________________ CCQ Page 10 of 10 Community College of Qatar APPENDIX D: SUMMARY OF SPENDING [You may double-click on the table to edit it according to the information applicable to this project.] Budget Item PY-1 PY CY BY BY + 1 BY + 2 BY + 3 BY + 4 Total Planning: Budgetary Resources $ – $ – $ – $ – $0.00 Outlays $ – $ – $ – $ – $0.00 Development & Implementation of Project: Budgetary Resources $ – $ – $ – $ – $0.00 Outlays $ – $ – $ – $ – $0.00 Total, sum of stages: Budgetary Resources $ – $ – $ – $ – $0.00 Outlays $ – $ – $ – $ – $0.00 Operations & Maintenance: Budgetary Resources $ – $ – $ – $ – $0.00 Outlays $ – $ – $ – $ – $0.00 Total, all stages: Budgetary Resources $ – $ – $ – $ – $0.00 Outlays $ – $ – $ – $ – $0.00 Government FTE cost $ – $ – $ – $ – $0.00 PY: Previous Year; CY: Current Year; BY: Budget Year Good Luck

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