Header: Begin your memo with the four standard memo heads (Date, To, From, Subject).
Body/Discussion:
In the first paragraph of the body include your reasons for the decision. Memos do not begin
with greetings or salutations. Fully explain why the change is occurring and what the current
situation is.
The second paragraph is where you add a positive spin to the situation. This is where you
should outline the proposed merger and the process by which employees will be evaluated.
Think of other important elements employees may want to know such as timeline, severance
packages, etc.
In the third paragraph, be sure to validate any anticipated concerns employees may have about
this adjustment. Explain the greater benefit in the long-term this decision provides and conclude
your memo by indicating how the reader may contact you if he/she has any questions.
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