Meeting Minutes 2 – Plant Location

I have uploaded all the previous assignments related to this assignment. Please see the files below.

Meeting Minutes

Note: there are no group writing assignments in this class, and all written work will be completed independently.

Preparation

To prepare for this assignment, students must:

• review the “How to Write Effective Meeting Minutes” (Links to an external site.) website
• have attended the workshop and team meeting
• have taken notes during the meeting
• have reviewed their notes

Purpose

The communication assignments in this course aim to develop communication skills that students will need in their professional lives. Students will study, analyze, and synthesize information and research through independent and group learning contexts, and will use both oral and written communication to do this work. Through these assignments, students will develop skills that will help them excel in their professional endeavors. Targeted skills include: argumentation; analysis; organization; presentation skills; and small group and interpersonal communication skills.

Goals

This assignment has three goals:

1. to create a formal and agreed upon log of what happened, what was discussed, what was planned, etc. at each team meeting
2. to build a consensus that will keep the team on the same page and moving forward with the project, both at the individual and team levels
3. to hold one another (and yourself) accountable for agreements, contributions, recollections, etc.

Objectives

The objectives of this assignment include: organization; outlining; research development; planning; team-building; team consensus

Meeting Minutes

After every meeting, students must independently organize and write meeting minutes. You may use any of the templates provided on the “How to Write Effective Meeting Minutes” (Links to an external site.) website you were asked to read for this assignment, but be sure to use relevant titles and headings (not just whatever is in there when you open the template).

Students will upload their meeting minutes to the appropriate discussion board in Canvas. You should submit your summary to this assignment — the file attachment link will either be above or below the assignment description, depending on your browser.

This assignment has two parts:

1. complete and submit your meeting minutes to the appropriate discussion board on Canvas (you should submit your summary on this assignment page)
2. after the submission deadline has passed, within 48 hours, review team members’ meeting minutes, then either explicitly approve each team members’ minutes, including a brief explanation for approval (2-4 sentences), or request specific revisions before issuing an approval, especially in the event of inaccuracies or inadequate information

All meeting minutes must include the following:

• A title
• Clear, appropriate headings (organization)
• An overview of the reason for the meeting (what the reason for the meeting was, what was worked on/worked out)
• An overview of what happened during the meeting (topics, what was discussed)
• Specific action items and their outcomes, such as votes, allocation of tasks, decisions on project focus and management, etc.
• An explanation of new thoughts, ideas, directions, etc. that emerged during the meeting
• A list of questions that arose during the meeting
• An overview of next steps that the group agreed on, including dates for subsequent meetings, etc. Additionally, each team member must summarize all team members’ agreed-upon commitments, and must offer a detailed explanation of their own commitment and next steps.

The meeting minutes for this assignment must also:

• Highlight group consensus regarding the plant location recommendation
• Include a statement about how you will revise your part of the report based on your team’s feedback during workshop
• Include questions that arose during the meeting, and how the team intends to get answers to those questions (this could include research, re-reading the assignment, attending office hours, dedicating months of your life to a soul searching journey along the Appalachian trail, etc.)