Need help with project management question
I have completed assignments 1-6 but need help with 7-12.
Activity 7: Prepare
Economic Analyses: In this activity, the two work breakdown structures
you prepared in Activity 5, along with their supporting data, should
provide you with much if not all of the information needed to perform an
economic analysis on each of your two final alternative solutions. Use
the Economic Analysis Worksheet provided in the Economic Analysis reading from IT Economics Corporation. The reading and template are in the reference list.
You
need to submit two completed Economic Analysis Worksheets, one for each
of your two final alternative solutions. The worksheet is set up so
that you can enter each on a separate sheet of the same Economic
Analysis Workbook. All you need do for each worksheet is enter the name
of your project, the project cost by calendar year, the benefits by
calendar year, and risk probability data for each calendar year.
Detailed instructions for completing the worksheets are provided in the
Workbook. You should rely on the information you generated in preparing
the WBS’s for each of your two best alternatives, which will help you
make reasonable estimates for the calendar year(s). Submit the actual
Economic Analysis Workbook Excel file that you downloaded and used to
enter information for your two alternatives. Do not put the Economic
Analysis worksheets into a Word document or a pdf file.
Special
Note: The worksheet from IT Economics Corporation is “locked” so that
only the information needed can be entered and the formulas can’t be
changed to distort the spreadsheet results. Anyone can purchase software
that unlocks spreadsheets. However, unlocking an economic analysis
spreadsheet is not permitted in organizations because then the data it
contains cannot be trusted. Moreover, the Workbook is copyrighted by IT
Economics Corporation and there are ethical and legal issues that arise
from tampering with copyrighted software. There is no need to unlock the
spreadsheet and no spreadsheet that is unlocked or modified can be
accepted in this course.
Activity 8: In this activity, you will
perform a comparative value-risk analysis of the two alternatives, using
Template 8 (IT Investment Assessment Rating Form). The template is in
the reading from IT Economic Corp. titled Comparative Analysis of Acquisition Alternatives. It is available in the reference list.
Use
the criteria categories and weights provided in the template to rate
your two alternative solutions. Based on the results of your
assessments, select the best alternative. In other words, you conclude
that it is the best solution to the performance problem because it has
the best balance of value and risk for your organization.
Activity
9: Write a value proposition for the alternative you selected. An
explanation of how to write a value proposition is provided in the
reading titled Value Proposition, which also gives two examples
of value propositions. You can model your value proposition after the
examples. The reading and examples are available in the reference list.
Activity
10: Develop an Acquisition Strategy Statement for your proposed IT
acquisition project (that you selected in Activity 8 and summarized in
your Activity 9 value proposition).
A template for preparing the statement, titled Acquisition Strategy Statement,
is available in the reference list. Please use this template to prepare
your Acquisition Strategy Statement. Keep your responses to the various
sections of the Acquisition Strategy Statement as brief as possible,
while still communicating your key points. As you likely know from your
own experience, executives like brief, to-the-point documents,
preferably only a page or two. They usually do not read lengthy
acquisition strategy statements.
Activity 11: Develop a Gantt
chart, using Microsoft Project, for the WBS you created for the
alternative solution you selected as best.
A discussion of Gantt
charts and an illustration of a Gantt chart generated using Microsoft
Project are provided in the reference list. The illustration is similar
to what you will produce for your Activity 11. It illustrates the level
of detail appropriate for the Gantt chart you prepare for your project.
Submit your Gantt chart as an .mpp file (a file produced by Microsoft
Project).
Activity 12: Prepare the Performance Requirements
Summary for your recommended solution. Use the PRS template in the IT
Economics document titled T12-PBWS.pdf. This statement will be the heart
of your request for proposal, assuming you will prepare and distribute
one to solicit proposals. (You will not be asked to prepare an RFP in
this course.)
The IT Economics Template 12 for a Performance
Requirements Summary is provided in the reference list. Note: The
Template material describes how the PWS and the WBS are related to each
other and how they should be cross-referenced. You are not required to
cross-reference them for your individual project.
Providing PWS Information to Potential Contractors
As
stated above, the PRS summarizes PWS information. The PWS itself and
other parts of the RFP provide contractors with related details. The
attached Grants.gov document illustrates the more complete information
that potential contractors receive in the RFP.
You do not need to
prepare a written document such as the Grant.gov attachment. Rather, you
need to use Template 12 to prepare your Activity 12. In doing so, you
will summarize the required results that would be the heart of the RFP
for potential contractors.
I will share the
supporting documents with you.
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