PROJECT CHARTER DEVEOPMENT
- Create each section of a charter for a sample project using given project information provided.
- Constructing the project charter:
- Develop scope overview and business case: This is the “elevator speech” – a half minute summary of the project.
- Provide a project scope statement.
- Create detailed milestones (MS Project optional, an excel spread sheet is acceptable). Use SMART protocol. Provide a WBS with Activity List.
- Identify risks, assumptions and constraints (as applicable, create contingency plans and assigning ownership for each major risk).
- Provide a preliminary budget. Include justifications for the estimated costs and revenue.
- Create a stakeholder listing (primary stakeholders and all other stakeholders). Provide a RACI chart with this list.
- Develop the team operating principles.
- Identify “Lessons learned”
- Summarize the key elements used to develop the project charter.
The sponsor and project team typically work together. In practice, often the team prepares the first draft and then discusses with sponsor.
Project Charter Details
Scenario: The objective of this project is to implement food truck service during the residency weekends of the Missouri/St. louis campus beginning in September 2020. The project duration will be for 1 year or 9 residency weekends per Fall and Spring semester and 5 residency weekends for Summer semester (23 weekends total), with enough start-up inventory to last through the first four residency weekends. The food truck will need to be available during the following hours: Friday 4pm – 9pm, Saturday 7am – 5pm and Sunday 7am – 12 noon.
Project baseline considerations:
- Determine what food will be provided by the food truck.
- Establish competitive prices for the food and beverage items sold.
- Source and secure supply vendors.
- A list of the major deliverables that will result from the project are described.
- Specific reviews: The Project Charter will be reviewed by the project team and approved.
- The final approval will be the course Professor.
- Major Milestones: A list of the milestones that are needed.
- Follow the SMART protocol.
- The final approval will be the course Professor.
Project Knowns:
- Only approved food and beverage items will be sold out of the food truck.
- Food truck customers will be University students’ body and faculty attending the residency weekend.
- University students will manage the project and be responsible for ongoing operations.
- A sponsor from the University faculty or staff will be assigned to mentor students and to provide oversight.
- Supply deliveries will be arranged, or the food truck will pick them up with students.
- Students will utilize vendor websites to establish potential food costs.
- Constraints: It is important to define any and all constraints on the project or those working on the project.
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